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Services — Coordination

You planned it.
We'll run it perfectly.

You've put months into planning your event — our job is to make sure every detail you've worked so hard on comes together flawlessly on the day, while you enjoy every moment.

Book a Coordinator

Day-of coordination

Be a guest at your own event

Even the most carefully planned event needs someone focused, calm, and organised at the helm on the day. I step in to take over communication with vendors, manage the timeline, handle the unexpected, and make sure every element runs exactly as you planned.

You get to be fully present — in your moment — while we quietly and efficiently handle everything behind the scenes.

Pre-Event Handover

A thorough briefing session 2–4 weeks before to review all plans, suppliers, and timelines.

Vendor Liaison

We contact all your suppliers in the week before, confirming details and logistics.

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Timeline Management

A detailed run-of-show created and managed so everything happens at exactly the right time.

Problem Solving

When the unexpected happens (and it does), we handle it quietly — you never need to know.

Guest Management

Guest arrival, seating, special requirements — all handled smoothly on the day.

Setup to Breakdown

We're there from the first vendor arriving to the last supplier leaving.

Coordination options

The right level of support

Focused

Half Day

For shorter events or events needing support for a specific portion of the day.

  • Up to 5 hours on-site
  • Pre-event consultation
  • Timeline management
  • Vendor coordination
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Most Booked

Full Day

Complete day-of management from setup through to your event ending.

  • Up to 12 hours on-site
  • Full pre-event handover
  • Vendor confirmation calls
  • Complete timeline management
  • Guest management
  • Emergency kit on hand
Enquire

Extended

Multi-Day

For multi-day events, conferences, and celebrations spanning more than one day.

  • Full coordination across all days
  • Dedicated lead coordinator
  • Assistant coordinators as needed
  • Full pre-event management
Enquire

FAQ

Coordination questions

When do you get involved in the planning? +
I usually do a detailed handover with you 2–4 weeks before the event. I'll review everything you've arranged, build a run-of-show timeline, and reach out to all your vendors in the week before. On the day, I take it from there.
What if a vendor cancels last minute? +
It's one of the main reasons day-of coordination is worth having. I'll work quickly to find a solution — whether that's a backup supplier or a rejigged plan — and handle it calmly so it doesn't affect your experience on the day.
Can we add styling or extras to day-of coordination? +
Yes — day-of coordination works really well alongside styling, grazing boards, entertainment, or any of the other extras. Just let me know what you're thinking and I can put together a package that covers everything.
Do you do this for any type of event? +
Yes — weddings, corporate events, parties, cultural events, and more. If you've planned it and need someone to run it brilliantly, I'm your person.

Hand it over and enjoy your event

Get in touch and let's make sure your hard work pays off perfectly on the day.

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